This episode was published on 30 July 2020 and is approximately 52 minutes long. This episode made possible by Glow Your Soul and Anchor.fm.
This epsiode is all about how we work. Steve and Imran are productivity junkies and are constantly looking for new ways to improve the daily flow. We also had our first guest, Steve Peele, who is also a life long productivity hacker. As you’ll hear in this face paced conversation, we use a lot of the same tools, and each of us has our unique spin on how to get the most from your day.
A special thank you to Steve. You can learn more about him at stevepeele.com Here’s quick peek from Steve’s site:
Raised in Cincinnati’s growing startup community, I have spent 12+ years working with some of the area’s hottest startups. My marketing and growth experience has been built and supported during my tenure at dotloop (acquired by Zillow Group), Inman News, API Nation, EVERYTHING BUT THE HOUSE, Astronomer.io and other local startups. I’ve led experimental growth initiatives to scale inbound activity, drastically shorten sales cycles and empower prospects with the info they need to make an educated buying decision.
What apps, gadgets, or tools can’t you live without?
Sunsama - best way I’ve found recently to track all of the different things I need to keep track of for work
Todoist - this is my everything list; reminders, things I want to look into, etc. Easy to add anything to the list.
Evernote - I’ve been using this for years, probably since 2005, and it has so much information about my life in it.
Evernote. Number one, hands down, best tool in my toolkit.
Everything is in Evernote; even a lease from 9 years ago! Took the time to set it up properly, and it’s an incredibly powerful tool
Superhuman - email client app, from the guys from Rapportive. The program allows you to easily use email, and stay out of the inbox.
Todoist, but it’s not as big in my toolkit
Sunsama - allows me to put everything in one place; can manage multiple work streams and clients in one place
8 min: How do you keep track of what you have to do?
Obsessed with Jira! This is my “work life” where I keep everything I need to accomplish
Consulting work is managed in Evernote and Todoist
Need a rigid set of tools to keep me on task
Evernote inbox - put everything in here and then be strict about cleaning it up on a regular basis. Capture everything throughout the day, keep notes as they happen, but make sure they go to the same place.
Put tasks, reminders, notes, etc., in a place. Try to put them in the same place all the time.
Tracking what to do is important and I use a whiteboard on a daily basis.
I take pictures of my whiteboard before I erase it, and the photo goes to my Evernote Inbox for later categorization
Whiteboard Hack Protip
“Use a Google Hangout from your laptop, and your phone. Have the phone show the whiteboard in real time. While only one person can draw on it, it's still a live whiteboarding session. This has been exceptionally helpful for complicated architecture discussions!”
13 min: What About Password Managers?
Imran: Last Pass
Was originally worried about having all the passwords in one place. After talking to some folks who were hacked, decided to try it, and now it’s part of the daily work flow.
I use the password manager to separate workflows and customer credentials. Allows for a way to separate credentials and keep things logically separate.
Steve: KeyChain on the Mac, and Password Safe
Check out Bruce Schnier for more information on cryptography
Peele mentions a feature of 1Password which shows you when you passwords may have been part of a breach. Also shows you when a site allows for Two Factor Auth (2FA).
17 min: Mac vs PC - Let’s have the Debate
Which one do you use?
Imran: PC User for years! Thinking about going Mac at home, but worried about the transition.
Steve: PC at work, had been a PC guy for ever! For home, for podcasting, writing, I use a Macbook Air
“cmd-space is a search on the mac, and it needs to be universal!”—Steve Ledwith
Peele: Started with PCs, but definitely a Mac guy. The work I’ve done in the past is all about using tools on a Mac. You have to have hot-keys for making things easier and once you learn them, you don’t want to switch.
21 min: What’s your workspace setup like?
Peele: Two external monitors, with one set to vertical layout. Use this space for reference materials. Central monitor is grinding! The main work flow. The laptop screen is for email, chat, etc., things I don’t need all day.